PRIVACY & DATA PROTECTION POLICY

Agence India Travel Arts LLP

Registered Office:
48 Hare Krishna Regency
Iskcon Temple Road
Jaipur – 302029
Rajasthan, India

This Privacy and Data Protection Policy explains how Agence India Travel Arts LLP (hereinafter referred to as “the Company”) collects, processes, stores, and protects personal data of travelers, clients, and website users. The Company is committed to handling personal data responsibly and in accordance with applicable international data protection regulations, including the General Data Protection Regulation (GDPR) of the European Union, as well as other applicable privacy and electronic communication regulations. By contacting the Company, using its services, visiting its website, or making a reservation, the traveler acknowledges that they have read and accepted this Privacy and Data Protection Policy.

1. Collection of Personal Data
In order to organize travel services and provide personalized travel experiences, the Company may collect certain personal information from clients. Such information may include, but is not limited to, the traveler’s name, contact details, email address, telephone number, nationality, passport information, travel preferences, booking details, payment information, and emergency contact information. These details are collected only when necessary to provide travel services such as hotel reservations, transportation arrangements, visa assistance, or tour organization. The Company strictly follows the principle of data minimization, meaning that only the information required to deliver the requested services will be collected and processed.

2. Purpose of Data Processing
The personal data collected by Agence India Travel Arts LLP is used solely for legitimate business purposes directly related to the organization and management of travel services. This may include the processing of reservations, coordination with hotels and service providers, communication with clients, administrative procedures, and improvement of travel services. Personal data may also be used to comply with legal obligations or regulatory requirements imposed by governmental authorities or service providers involved in travel arrangements.

3. Sharing of Data with Service Providers
In order to deliver travel services effectively, certain personal information may need to be shared with trusted third-party service providers, including hotels, transportation companies, airlines, railway authorities, guides, activity operators, insurance companies, and government authorities when required for visa or regulatory purposes. The Company ensures that only the necessary information required for the service is shared, and only for the purpose of completing the traveler’s booking or fulfilling contractual obligations. These third parties are expected to handle personal data responsibly and in accordance with applicable data protection regulations.

4. Data Security and Protection
Agence India Travel Arts LLP takes reasonable administrative, technical, and organizational measures to protect personal data against unauthorized access, misuse, alteration, loss, or disclosure. Personal information is stored securely within internal systems or with trusted service providers that maintain appropriate security standards. Access to personal data is restricted to authorized personnel who require such information strictly for professional purposes related to travel services.

5. Data Retention
Personal data will be retained only for the period necessary to fulfill the purposes for which it was collected, including the completion of travel services, compliance with legal obligations, accounting requirements, or dispute resolution. Once personal data is no longer required for these purposes, the Company will take reasonable steps to ensure that the information is securely deleted, anonymized, or archived according to applicable legal standards.

6. Marketing Communications
From time to time, travelers may receive travel updates, newsletters, promotional offers, or marketing communications from Agence India Travel Arts LLP if they have contacted the Company, made a booking, or voluntarily subscribed to such communications. These communications may also be distributed through authorized marketing partners or third-party marketing platforms acting on behalf of the Company. If at any time a recipient does not wish to receive such communications, they may request removal from the mailing list by contacting the Company directly. The Company will promptly review and process such requests.

If you believe that your email address has been added to a mailing list without your consent, or if you wish to unsubscribe from marketing communications, you may contact us at infos@indiatravelarts.com or send a message via WhatsApp at +91 82 3333 5370. The Company sincerely apologizes for any inconvenience and will take the necessary measures to remove the contact from all mailing systems within 24 to 48 working hours.

7. Rights of Data Subjects
In accordance with applicable data protection regulations, including the GDPR, individuals may have the right to request access to their personal data, request correction of inaccurate information, request deletion of their personal data where legally permissible, restrict certain processing activities, or withdraw consent for marketing communications. Requests relating to personal data rights may be submitted to the Company using the contact information provided above, and the Company will make reasonable efforts to respond within a reasonable timeframe.

8. International Data Transfers
As an international travel service provider working with travelers from multiple countries, Agence India Travel Arts LLP may process and store personal data in India or share certain information with service providers located in different countries. The Company undertakes reasonable efforts to ensure that such transfers are conducted securely and only for the purpose of delivering travel services requested by the traveler.

9. Third-Party Websites and External Services
The Company’s website or communications may contain links to third-party websites, booking platforms, or external services. Agence India Travel Arts LLP does not control these external websites and cannot be held responsible for their privacy practices or data protection policies. Travelers are encouraged to review the privacy policies of those external websites before submitting any personal information.

10. Cookies and Website Tracking Technologies
The Company’s website may use cookies and similar tracking technologies in order to improve user experience, analyze website traffic, and support website functionality. Cookies are small data files stored on a user’s device that help websites remember user preferences, enhance navigation, and collect anonymous analytical information about website usage. Some cookies are essential for the proper functioning of the website, while others may be used for performance analytics, security purposes, or marketing optimization. Users may control or disable cookies through their web browser settings at any time. Please note that disabling certain cookies may affect the functionality or performance of the website. By continuing to use the Company’s website, users consent to the use of cookies in accordance with this policy unless they have disabled them through their browser settings.

11. Policy Updates
The Company reserves the right to update or modify this Privacy and Data Protection Policy at any time in order to comply with legal requirements, improve data protection practices, or reflect operational changes. Any updated version of this policy will be published on the Company’s website or made available to clients upon request.

12. Acceptance of Privacy Policy
By communicating with, booking through, visiting the website, or using the services of Agence India Travel Arts LLP, travelers acknowledge that they have read, understood, and accepted this Privacy and Data Protection Policy, and consent to the processing of their personal data as described herein.